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Title
Text copied to clipboard!Accounts Receivable Clerk
Description
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We are looking for a diligent and detail-oriented Accounts Receivable Clerk to join our finance team. The ideal candidate will be responsible for managing and processing incoming payments, ensuring accuracy and efficiency in financial transactions. This role requires a strong understanding of accounting principles, excellent organizational skills, and the ability to communicate effectively with clients and internal teams. The Accounts Receivable Clerk will play a crucial role in maintaining the financial health of the organization by ensuring that all receivables are collected in a timely manner. Key responsibilities include preparing and sending invoices, reconciling accounts, and resolving any discrepancies. The successful candidate will also be expected to generate regular reports on the status of accounts and provide support during audits. This position offers an excellent opportunity for growth and development within the finance department, with the potential to take on additional responsibilities over time. If you have a passion for numbers and a keen eye for detail, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Prepare and send invoices to clients.
- Process incoming payments and post them to the appropriate accounts.
- Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
- Generate financial statements and reports detailing accounts receivable status.
- Follow up on outstanding invoices and ensure timely collection of payments.
- Resolve any billing discrepancies or issues with clients.
- Maintain accurate and up-to-date records of all financial transactions.
- Assist in month-end closing processes.
- Collaborate with other departments to ensure smooth financial operations.
- Provide support during financial audits.
- Monitor accounts to identify overdue payments.
- Communicate with clients via phone, email, or mail regarding their accounts.
- Prepare and distribute account statements.
- Assist in the development and implementation of accounts receivable policies and procedures.
- Ensure compliance with financial regulations and standards.
- Handle sensitive information in a confidential manner.
- Provide excellent customer service to clients and internal stakeholders.
- Participate in continuous improvement initiatives to enhance the efficiency of the accounts receivable process.
- Assist with special projects as needed.
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate's or bachelor's degree in accounting or finance preferred.
- Proven experience as an Accounts Receivable Clerk or similar role.
- Strong understanding of basic accounting principles.
- Proficiency in MS Office, particularly Excel.
- Experience with accounting software (e.g., QuickBooks, SAP).
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Ability to handle sensitive and confidential information.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Strong problem-solving skills.
- Ability to prioritize tasks and meet deadlines.
- Customer service orientation.
- Familiarity with financial regulations and standards.
- Ability to work in a fast-paced environment.
- Strong analytical skills.
- Ability to handle multiple tasks simultaneously.
- Experience with data entry and record keeping.
- Ability to adapt to new technologies and software.
Potential interview questions
Text copied to clipboard!- Can you describe your experience with accounts receivable processes?
- How do you ensure accuracy in your work?
- What accounting software are you proficient in?
- How do you handle billing discrepancies?
- Can you provide an example of a time when you had to resolve a difficult client issue?
- How do you prioritize your tasks when you have multiple deadlines?
- What steps do you take to ensure compliance with financial regulations?
- How do you handle confidential information?
- Can you describe a time when you identified and resolved an error in a financial transaction?
- How do you stay organized and manage your time effectively?
- What strategies do you use to follow up on overdue payments?
- How do you handle stress and pressure in a fast-paced environment?
- Can you describe your experience with financial reporting?
- How do you ensure effective communication with clients and internal teams?
- What motivates you to work in accounts receivable?
- How do you stay updated with changes in accounting standards and regulations?
- Can you describe a time when you contributed to process improvements in your previous role?
- How do you handle multiple tasks and ensure none are overlooked?
- What do you find most challenging about working in accounts receivable?
- How do you ensure excellent customer service in your role?